BSD Facilities and Building Operations Guidelines 

Coronavirus (COVID-19)

In accordance with the Provost's announcement, effective Tuesday, March 31, at 5 p.m., all academic and administrative campus buildings will move from general key card access to secure key card access, whereby only those individuals deemed essential personnel who must be on campus will be able to access the facility.

This new level of restriction applies to the following BSD buildings (and excludes the Medical Center campus):

  • BSLC - Biological Sciences Learning Center/Greenhouse/Knapp Center for Medical Research 
  • CLSC – Cummings Life Sciences Center 
  • GCIS – Gordon Center for Integrative Science  
  • Hull Court – Anatomy, Culver, Erman, Zoology 
  • KCBD – Knapp Center for Biomedical Discovery 
  • Kovler – Marjorie B. Kovler Viral Oncology Laboratories 

Each department has provided the BSD Dean's office with a list of essential personnel who will be provided with key card access to perform essential duties.  Those individuals should continue to use the same card they previously did to gain entry to the building. 

New requests for access should be made by a faculty member to their department chair.  Department chairs should contact Connie Lee in the Dean's office with any new requests for access.    Since our goal is to significantly reduce the number of people on campus, we will carefully review these requests and only grant access to those who are essential.  Our goal is to continue to promote the safety of those who need to come to campus.  

At this time, the following buildings are not restricted, although we still expect research personnel to largely remain at home unless absolutely necessary. 

  • CCD - Center for Care and Discovery  
  • Comer 1 and 2 – Comer Children’s Hospital and Clinics 
  • DCAM - Duchossois Center for Advanced Medicine 
  • Buildings bounded by Ellis Ave., Cottage Grove Ave., 58th Street, and 59th Street 

For those on the list who are on the essential personnel list, but locked out from a research building.  Please contact Don Churila (below) during business hours and the Office of Public Safety at (702-6262) during evening and weekend hours. 

BSD building managers and staff will be on-site to support operations within BSD campus buildings. We have developed staggered work schedules to support research operations during the ramp down of campus activities. Physical Plant will continue to support both campus and Medical Center facilities throughout the entire COVID-19 outbreak. This will include critical research environments such as the vivariums, core facilities, and greenhouse. Contact information for each Building Manager and Physical Plant is provided below. Departments and laboratories are strongly encouraged to forward updated emergency contact information to the appropriate Building Manager to facilitate communications throughout this period.  

Effective Tuesday, March 31, at 5 p.m., all academic and administrative campus buildings across the University of Chicago will move from general key card access to secure key card access, whereby only those individuals deemed essential personnel who must be on campus will be able to access the facility.

Most Medical Center entrances will be open and managed by UCM Public Safety staff. Two entrances normally staffed (Surgery-Brain and Wyler) have been locked 24/7 as of 5 PM on Wednesday, March 18th at 5 PM. Individuals will need to use their Medical Center IDs to enter through these entrances. Contact UCM Public Safety at 2-6262 to address issues with access to the Medical Center.  

The Physical Sciences Division will continue to provide liquid nitrogen and compressed gas cylinders during the research ramp down. Orders should still be submitted to: orders@cylinder-gas.uchicago.edu.  

The loading docks for the BSD Campus Buildings and Medical Center will continue to operate. Non-perishable items received will be delivered to designated laboratory locations. Perishable items will be delivered to designated laboratory locations. If staff isn’t available to receive perishables in BSD Campus Buildings, they will be placed in a cold room for storage. Laboratory staff will be notified. Mail will be distributed to existing mailboxes or administrative offices for further distribution by faculty and staff.  

In the Medical Center, Supply will attempt to deliver items and mail. If nobody is available to receive the material, they will be held at the loading dock for future pick up.  

PPE donations are being accepted at the KCBD loading doc. More information is available here.

Custodial services will be provided to BSD areas during this period. Facilities Operations is working with each service provider to establish a custodial maintenance program during the ramp-down period. The custodial maintenance program will include routine cleaning of public spaces, high touch areas (e.g., door knobs/handles, entryway doors, elevator buttons), and support to laboratory and administrative areas. The details of those programs are being finalized.   

Infection prevention stations have been ordered for BSD Campus Building lobby areas. They will be installed upon arrival, and supplies will be managed during this period. Some supplies are more difficult to obtain currently.  

Facilities Operations has contacted critical service providers (e.g., glass wash equipment, growth chamber, RO water systems) to verify they will continue to support BSD facilities and systems. Service providers have consistently stated they will continue responding to service requests and planned maintenance tasks. We will continue to monitor support from these vendors.  

 

In accordance with University and Medical Center directives, most events, meetings, and seminars have been cancelled. Given the uncertainty of current affairs, approval for new meetings, events, etc. within Facilities Operations’ Event Management System (EMS) will be very limited. Events critical to support our research, education, and patient care missions will be evaluated on a case-by-case basis.  

 

Multi-Media Services has developed a staggered personnel schedule to provide limited on-site support for BSD operations during the ramp down. Mission-critical events and leadership support may be given priority. Staff will be working remotely to provide services to customers. Faculty and staff should contact Multi-Media services at 773-702-6265 for assistance.  

 

UChicago Dining has announced options for limited food services during Spring Break: Hutchinson Commons, Pret-A-Manger, and the Starbucks in Saieh Hall will provide retail foodservice without seating. Food will be provided in take-and-go packaging. Hours of Operation can be found at https://dining.uchicago.edu/. Information for faculty and staff about future retail dining options will be announced at the beginning of Spring Quarter.   

Food Operations will continue to be open in the Medical Center. Some locations have been closed currently (e.g., Sky Café, Starbucks, Qdoba). There will be very limited seating and customers should prepare to take all items To-Go. Information will be available on the UCM Intranet site.  

 

Facilities Operations is working internally and with service organizations (e.g., custodial vendor, Physical Plant, Public Safety) to establish a schedule for facility tours and rounds to monitor conditions and identify problems (e.g., leaks, damage) that may go unnoticed due to the reduced presence of faculty, staff and students during the ramp-down period. 

 

Campus shuttles are running normally, with the flexibility to change operations if necessary to align with public health guidance. To facilitate work that requires a presence on campus, the University will provide parking in the Ellis Garage through March 31. 

 

As research laboratories temporarily ramp down activities, you are asked to consider donating PPE to the Medical Center and area hospitals in need of supplies.  Items can be dropped off to KCBD 1220. See this page for more detailed information.

https://biologicalsciences.uchicago.edu/coronavirus-supplies

Name/Title Contact
Judd Johnson
Executive Director of Building operations - BSD & UCM
Pager (for emergency issues) 8495
773-702-8259
jjohnson@bsd.uchicago.edu
Don Churilla
BSLC & GCIS Building Manager
773-702-2978
dwchuril@bsd.uchicago.edu
Dan Tiberi
KCBD Building Manager
773-702-8865
dtiberi@bsd.uchicago.edu
Max Zmija
Cummings, Kovler & Hull Court Building Manager
773-702-2183
mzmija15@bsd.uchicago.edu